Need for Schools to embrace Digital India and use School Management Tools

Fees Management

The most time consuming and most sensitive task of all schools is to keep the fees management smooth and proper. eSchool’s Fees module is designed in such way that it makes this hectic task much more easier and also precise. It is one of the most important feature of the eschool erp.
Highlights of this module’s features can be found here.

Tutorial

There are various different sub modules or segment in the Fees module.

Need for Schools to embrace Digital India and use School Management Tools

Fee Payment:- The first segment is Fee Payment page. Here the fees of the student is submitted to his/her account. The fee business heads , fee heads and fee schedule along with proper fee slab are to be configured first. After successful configuration of all the fee heads and slabs , it will show in the fee payment page when you will pay the fees of a student.

  • First of all enter the scholar no of the student whose fees you have to pay. Then click on GO.
    The fee record of that particular student will be in front of you , with details of the installments , his due amount under respective fee heads.
  • Enter the amount which he is paying , if he is paying a small amount then put it under various fee heads in such a way that the Grand Total matches the amount which the child is paying.
  • After filling the fields according to the amount which the child is paying, select the mode of payment.
  • By default the mode of payment is School, but you can change it. For ex if the student is bringing cash in school and submitting cash so you can select School Cash. If he is bringing cheque in school then select school cheque. Same goes for Bank Cash and Bank Cheque respectively.
  • After that, select the printing option as in which format you want the receipt to be printed.
  • After doing all the entries click on Submit. That particular amount will be submitted in his/her account.
  • After submitting the fees for that student, if you will once again enter the scholar number, then you can see the previous payments details of that student. Including the recently made payment.
Need for Schools to embrace Digital India and use School Management Tools

Cheque Status :- When the parents are paying the fees of their child by cheque, user can check the status of their cheque by using the Cheque Status segment. In this segment they can search b using the date filters , cheque no., bank name etc. You will get the details like whether the cheque is pending, cleared or bounced and also what is the clearing date etc.

Need for Schools to embrace Digital India and use School Management Tools

Delay Application :- In school, there are various students who do not pay their fees according to the installments due to some family condition or any other reason, and pay the whole amount in last month or according to their resolution. So these types of students are added in the delay list so that they are not shown in the Defaulters List. In the Delay Application segment user can add a student by entering the scholar no. of that student and giving the expected date of fee payment with a genuine reason and press Insert. The student will be added.

If you want to see how many students are in the delay list you can check it by clicking on GO button. A list with all the names will open. And if you want to see only a single student then enter his/her scholar num and click on GO.

Need for Schools to embrace Digital India and use School Management Tools

Fee Refund :-  In this segment the fees is refunded back to the student if there are any exceptions.

Need for Schools to embrace Digital India and use School Management Tools

Fee Concession :-  There are various students in the school who have various conditions for fees. For ex some students come from BPL and avail RTE so in that condition the school has to provide them education free of cost , in other ex some students are in relation with the staff so the school authority provide such students with discounts. So keeping in mind all these things the Fee Concession segment is made which helps user in giving concession to students in very simple and understanding way.

The fee concession segment has 3 sub-segments.

Need for Schools to embrace Digital India and use School Management Tools

Fee Concession :- This is main sub segment from which user can give Concession to the students. For giving concession you will have follow these simple steps.

  • Enter the scholar no of the student first and then click GO.
  • The name of the student will appear in the side corner.
  • Below will be the list of months with the fee heads.
  • Enter the concession in front of the month on which you have to give concession.
  • For ex, lets say the tuition fees of the student is ₹10000 for whole year and misc fees is ₹5000 per year and you have to give him 50% concession in tuition fees and 100% concession in misc fees then the user will have to check the fees schedule of the respective heads and then in the box under the tuition fees head enter “50%” for all the months on for which the fees is payable. And under the Misc fees head Enter “100%” or you can write the amount followed by INR like “5000INR”. After giving the amount for all the months , give the reason for which you are giving that particular student concession or any other remark in the Comment box below. Then click on submit.
  • The concession will get applied to that student and the shown in the fee payment will be reduced.